AI Notice for Candidates

At Aidoc, we are committed to an open, fair, and efficient hiring process. To help us achieve this and optimize our recruiting efforts, we utilize an artificial intelligence (AI) to assist our Talent Acquisition team. This notice explains exactly how this technology works, what it evaluates, and the safeguards we have in place to protect your candidacy.

How do we use AI?

When you apply, the AI analyzes the professional information you provide – such as the skills, job titles, and work history such as those detailed in the CV or professional profiles (like LinkedIn) you submitted to us. It then compares these qualifications against the job descriptions and the criteria defined by the hiring managers and Talent Acquisition team to provide a matching score or ranking based on professional relevance.

Why we use this technology

We use AI to optimize our internal recruitment process and provide a better experience for you. The AI helps us:

• Identify the best matches: It highlights strong alignments between your skills and our current needs, allowing a better streamlined recruiting process.
• Broaden your opportunities: It helps us to potentially recommend you for a position that is an excellent fit, even if it is not the one you originally applied for.

Human-Led Decisions (No Automated Rejections)

We want to be completely clear: this AI is strictly a recommendation tool. It is designed to empower our human recruiters, not replace them. Our Talent Acquisition team is trained to exercise independent judgment and is instructed not to rely solely on the AI’s outputs, ensuring effective human oversight throughout the process..

• The AI does not make any final hiring decisions.
• The AI does not have the ability to automatically reject your application.
• The use of this tool does not preclude or restrict you from applying directly to any open position at Aidoc.

Every final decision regarding your application, progression, and hiring is made personally by a Talent Acquisition specialist or the respective hiring manager.

Our Commitment to Fairness and Non-Bias

To ensure equal opportunity, the AI evaluates your application based solely on professional elements and merits.

• What it ignores: The system specifically does not consider personal demographic information such as age, gender, race, or ethnicity.
• Continuous monitoring: Aidoc actively applies internal controls and oversight to the AI system to ensure its ongoing integrity and to prevent bias.
• Accuracy and Performance: We select and monitor our AI tools to ensure they meet high standards of technical accuracy, robustness, and cybersecurity, as required for high-risk AI systems under applicable law.
• Right to Explanation: If you have questions about how the AI tool was used in relation to your application, or if you wish to request human review of any AI-assisted evaluation, you may contact us at [email protected] to request further clarification.

Your Data Privacy Rights

For more detailed information on exactly how Aidoc processes your personal data, as well as your rights regarding this processing, you can read our Candidate Privacy Notice