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PRIVACY POLICY

Introduction

We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to personal data. “Personal Data” or “Personal Information” means any information that can be used, alone or together with other data, to uniquely identify any living human being.

In order to ensure transparency and give you more control over your Personal Data, this Privacy Policy governs how we, Aidoc Medical Ltd. (together, “Aidoc” “we”, “our” or “us”) use, collect, and store Personal Data we collect or receive from or about you as described below in Section “What information we collect, why we collect it, and how it is used”.

Please note that this is a master privacy policy and some of its provisions only apply to individuals in certain jurisdictions. For example, the legal basis in the table below is only relevant for GDPR-protected individuals.


Important note: Nothing in this Privacy Policy is intended to limit in any way your statutory right, including your rights to a remedy or means of enforcement.

Last Updated: October 2023

What information we collect, why we collect it, and how it is used

(b) When we process your job application

  1. Specific Personal Data we collect – Full name, Email address, Phone number, CV- Resume, Role, Cover Letter, and any other Personal Data that you decide to provide/supply us with.
  2. Why is the Personal Data collected and for what purposes? To review your application; to assess you as a candidate; to analyze your application; and to communicate with you in connection with your job application.
  3. Legal basis (GDPR only, if applicable) – Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract and legitimate Interests (e.g. to assess you as a candidate).
  4. Third parties with whom we share your Personal Data – 3rd party platforms such as for the following purposes: (i) Google – Cloud and Gmail; (iii) Aidoc drive; and (iv) WordPress – Form supplier.
  5. Consequences of not providing the Personal Data: We cannot (i) review your application; (ii) assess you as a candidate; (iii) analyze your application; and (iv) communicate with you in connection with your job application.
  6. Marketing communications: We will collect your full name and email address to send you marketing communications in accordance with your consent. We share these Personal Data with 3rd party platforms for the following purposes: (i) Hubspot (mailing tool); and (ii) Google – Cloud and Gmail. If you do not provide us with the data, we cannot send marketing communications.

(c) When you contact us (e.g. request for further information) or request a demo

  1. Specific Personal Data we collect – Full name, Email address, Phone number, Company Name, Entity’s type and size, Location (country), Messages and/or descriptions of your interests to the extent that includes Personal Data. Any other Persona Data you decide to provide/supply us with.
  2. Why is the Personal Data collected and for what purposes? To process and answer your questions; to provide further information to the extent requested.
  3. Legal basis (GDPR only, if applicable) – Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract and legitimate interest (e.g. respond to a query sent by you).
  4. Third parties with whom we share your Personal Data – 3rd party platforms such as for the following purposes: (i) Google Analytics, (ii) Hubspot and Salesloft (e.g., mailing tool) and (iii) Salesforce (e.g., CRM).
  5. Consequences of not providing the Personal Data: We cannot (i) assist you and respond to your query; (ii) provide support; (iii) customize your experience and (iv) provide a demo.
    Marketing communications: We will collect your full name and email address to send you marketing communications in accordance with your consent. We share these Personal Data with 3rd party platforms such as for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool and form supplier) and (iii) Salesforce (e.g., CRM). If you do not provide us with the data, we cannot send marketing communications.

(d) When you download assets available on the Website

  1. Specific Personal Data we collect – Full name, Email address, Phone number, Company name, Country
  2. Why is the Personal Data collected and for what purposes? To allow you to download an asset.
  3. Legal basis (GDPR only, if applicable) – Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract and Legitimate interests (e.g. to provide you with a test or assets requested by you).
  4. Third parties with whom we share your Personal Data – 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool), (iii) Salesforce (e.g., CRM); and (iv) Hubspot and WordPress (Form supplier).
  5. Consequences of not providing the Personal Data: We cannot (i) allow you to download an asset.
  6. Marketing communications: We will collect your full name and email address to send you marketing communications in accordance with your consent. We share these Personal Data with 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool) and (iii) Salesforce (e.g., CRM). If you do not provide us with the data, we cannot send marketing communications.

(e) When you register to a webinar

  1. Specific Personal Data we collect – Full name, Email address, Phone number, Company name, Job position.
  2. Why is the Personal Data collected and for what purposes? To allow you to register to a webinar, to send you webinar-related communications.
  3. Legal basis (GDPR only, if applicable) –legitimate interest (e.g. to allow you to register to the webinar).
  4. Third parties with whom we share your Personal Data – 3rd party platforms for the following purposes: (i) Zoom Webinar registrations, (ii) Google Analytics (analytic tool), (iii) Hubspot and Salesloft (e.g., mailing tool), (iv) Salesforce (e.g., CRM); and (v) Hubspot and WordPress (Form supplier).
  5. Consequences of not providing the Personal Data: We cannot (i) allow you to register to a webinar, and (ii) communicate with you.
  6. Marketing communications: We will collect your full name and email address to send you marketing communications in accordance with your consent. We share these Personal Data with 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool) and (iii) Salesforce (e.g., CRM). If you do not provide us with the data, we cannot send marketing communications.

(f) When you attend a marketing event and provide us with your Personal Data and/or you give us your business card

  1. Specific Personal Data we collect – Full name, Email address, Company name, Job title, Phone number, any other Personal Data you decide to provide/supply us with.
  2. Why is the Personal Data collected and for what purposes? To establish a business connection, and to send you marketing communications.
  3. Legal basis (GDPR only, if applicable) – Consent and legitimate interest (e.g. showing you certain services that you have shown an interest in in a B2B situation).
  4. Third parties with whom we share your Personal Data – 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool) and (iii) Salesforce (e.g., CRM).
  5. Consequences of not providing the Personal Data: We cannot (i) establish a business connection; and (ii) send marketing communications.

  1. Specific Personal Data we collect – Full name, Email address, Phone number, Company name, Job position, Address, Payment information, any other Personal Data you decide to provide/supply us with.

  2. Why is the Personal Data collected and for what purposes? To provide our products and services; to perform the applicable agreement; to communicate with you for service-related communications.

  3. Legal basis (GDPR only, if applicable) –Processing is necessary for the performance of a contract to which our customer is a party; compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.); and legitimate interest (e.g. send you contract-related communications).

  4. Third parties with whom we share your Personal Data – 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool), (iii) Salesforce (e.g., CRM).

  5. Consequences of not providing the Personal Data: We cannot (i) provide the services and/or our products; (ii) perform the agreement; and (iii) communicate with you.

  6. Marketing communications: We will collect your full name and email address to send you marketing communications in accordance with your consent. We share these Personal Data with 3rd party platforms for the following purposes: (i) Google Analytics (analytic tool), (ii) Hubspot and Salesloft (e.g., mailing tool) and (iii) Salesforce (e.g., CRM). If you do not provide us with the data, we cannot send marketing communications.

  1. Specific Personal Data we collect – contact details
  2. Why is the Personal Data collected and for what purposes? To establish a business connection.
  3. Legal basis (GDPR only, if applicable) – not applicable since Aidoc is not purchasing data that is subject to the GDPR.
  4. Third parties with whom we share your Personal Data – 3rd party platforms for the following purposes: Zoom Info (only for the US).
  5. Consequences of not providing the Personal Data: we cannot establish a business connection.

Finally, please note that some of the abovementioned Personal Data will be used for detecting, taking steps to prevent, and prosecution of fraud or other illegal activity, to identify and repair errors, to conduct audits, and for security purposes. Personal Data may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims. In certain cases, we may or will anonymize or de-identify your Personal Data. “Anonymous Information” means information which does not enable identification of an individual user, such as aggregated information about the use of our services. We may use Anonymous Information and/or disclose it to third parties without restrictions (for example, in order to improve our services and enhance your experience with them).

How we protect and retain your information

Security. We have implemented appropriate technical, organizational and security measures designed to protect your Personal Data. However, please note that we cannot guarantee that the information will not be compromised as a result of unauthorized penetration to our servers. As the security of information depends in part on the security of the computer, device or network you use to communicate with us and the security you use to protect your user IDs and passwords, please make sure to take appropriate measures to protect this information.

Retention of your Personal Data. In addition to the retention periods mentioned above, in some circumstances we may store your Personal Data for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, or (iii) if we reasonably believe there is a prospect of litigation relating to your Personal Data or dealings. We have an internal data retention policy to ensure that we do not retain your Personal Data perpetually. Regarding retention of cookies, you can read more in our cookie notice.

How we share your personal data

In addition to the recipients described above, we may share your Personal Data as follows:

  1. With our business partners with whom we jointly offer products or services. We may also share Personal Data with our affiliated companies.
  2. To the extent necessary, with regulators, courts or competent authorities, to comply with applicable laws, regulations and rules (including, without limitation, federal, state or local laws), and requests of law enforcement, regulatory and other governmental agencies or if required to do so by court order;
  3. If, in the future, we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party, we will disclose your personal Data to such third party (whether actual or potential) in connection with the foregoing events;
  4. In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your Personal Data in connection with the foregoing events; and/or
  5. Where you have provided your consent to us sharing or transferring your Personal Data (e.g., where you provide us with marketing consents or opt-in to optional additional services or functionality).

If you want to receive the list of the current recipients of your Personal Data, please make your request by contacting us to [email protected].

Additional information regarding transfers of personal data

  1. Storage: We store our data in New York with a server farm called “Digital Ocean” provided by CloudWays.

  2. Access from Israel: Access from Israel is covered by the European Commission’s Adequacy Decision regarding Israel. You can read more here.

  3. Internal transfers: Transfers within the Aidoc group will be covered by an internal processing agreement entered into by members of the Aidoc group (an intra-group agreement) which contractually obliges each member to ensure that personal data receives an adequate and consistent level of protection wherever it is transferred to.

  4. External transfers: Where we transfer your Personal Data outside of EU/EEA (for example to third parties who provide us with services), we will obtain contractual commitments from them to protect your Personal Data.

Your privacy rights

Rights: The following rights (which may be subject to certain exemptions or derogations) shall apply to certain individuals (some of which only apply to individuals protected by the GDPR):

  • You have a right to access Personal Data held about you. Your right of access may normally be exercised free of charge, however we reserve the right to charge an appropriate administrative fee where permitted by applicable law;
  •  You have the right to request that we rectify any Personal Data we hold that is inaccurate or misleading;
  •  You have the right to request the erasure/deletion of your Personal Data (e.g. from our records). Please note that there may be circumstances in which we are required to retain your Personal Data, for example for the establishment, exercise or defense of legal claims;
  • You have the right to object, to or to request restriction, of the processing;
  • You have the right to data portability. This means that you may have the right to receive your Personal Data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller;
  • You have the right to object to profiling;
  • You have the right to withdraw your consent at any time. Please note that there may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations. Also, please note that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal;
  • You also have a right to request certain details of the basis on which your Personal Data is transferred outside the European Economic Area, but data transfer agreements and/or other details may need to be partially redacted for reasons of commercial confidentiality;
  • You have a right to lodge a complaint with your local data protection supervisory authority (i.e., your place of habitual residence, place or work or place of alleged infringement) at any time or before the relevant institutions in your place of residence. We ask that you please attempt to resolve any issues with us before you contact your local supervisory authority and/or relevant institution.

You can exercise your rights by contacting us at [email protected]. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly in accordance with applicable law or inform you if we require further information in order to fulfil your request. When processing your request, we may ask you for additional information to confirm or verify your identity and for security purposes, before processing and/or honoring your request. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive. In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.

Use by children

We do not offer our products or services for use by children and, therefore, we do not knowingly collect Personal Data from, and/or about children under the age of eighteen (18). If you are under the age of eighteen (18), do not provide any Personal Data to us without involvement of a parent or a guardian. For the purposes of the GDPR, we do not intend to offer information society services directly to children. In the event that we become aware that you provide Personal Data in violation of applicable privacy laws, we reserve the right to delete it. If you believe that we might have any such information, please contact us at [email protected].

Interaction with third party products

We enable you to interact with third party websites, mobile software applications and products or services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services can collect Personal Data from you. Accordingly, we encourage you to read the terms and conditions and privacy policies of each Third Party Service.

Log files

We use log files. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We use such information to analyze trends, administer the Website, track users’ movement around the Website, and gather demographic information.

Analytic tools

  • Google Analytics. The Website uses a tool called “Google Analytics” to collect information about use of the Website. Google Analytics collects information such as how often users visit this Website, what pages they visit when they do so, and what other websites they used prior to coming to this Website. We use the information we get from Google Analytics to maintain and improve the Website and our products. We do not combine the information collected through the use of Google Analytics with Personal Information we collect. Google’s ability to use and share information collected by Google Analytics about your visits to this Website is restricted by the Google Analytics Terms of Service, available at https://marketingplatform.google.com/about/analytics/terms/us/, and the Google Privacy Policy, available at http://www.google.com/policies/privacy/. You may learn more about how Google collects and processes data specifically in connection with Google Analytics at http://www.google.com/policies/privacy/partners/. You may prevent your data from being used by Google Analytics by downloading and installing the Google Analytics Opt-out Browser Add-on, available at https://tools.google.com/dlpage/gaoptout/.

We reserve the right to remove or add new analytic tools.

Specific provisions applicable under California privacy law

  1. Our California Do Not Track Notice: Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. We may collect personally identifiable information about an individual consumer’s online activities over time and across different web sites when a consumer uses the Services. If you choose to operate your web browser “do not track” signals or any other mechanism that provides consumers the ability to exercise choice regarding the collection of such information, we will abide by your request and stop collecting such information. We may allow third parties such as such as companies that provide us with analytics tools, to collect personally identifiable information about an individual consumer’s online activities over time and across different web sites when a consumer uses the Services.
  2. Deletion of Content from California Residents: If you are a California resident under the age of 18 and a registered user, California Business and Professions Code Section 22581 permits you to remove content or Personal Information you have publicly posted. If you wish to remove such content or Personal Information and you specify which content or Personal Information you wish to be removed, we will do so in accordance with applicable law. Please be aware that after removal you may not be able to restore removed content. In addition, such removal does not ensure complete or comprehensive removal of the content or Personal Information you have posted and that there may be circumstances in which the law does not require us to enable removal of content.
  3. California Privacy Rights: California Civil Code Section 1798.83 permits our customers who are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please send an email to [email protected]. Please note that we will respond to one request per customer each year, unless otherwise required by law.

Contact us

If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at [email protected].

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